Privacy Policy

Update 28 August 2020

Version 1.0





GunRegUK Limited understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.


Please read this Privacy Policy carefully and ensure that you understand it.


  1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings: 



means an account required to access and/or use certain areas and features of our Site;


means a small text file placed on your computer or device by our Site when you visit certain parts of our Site and/or when you use certain features of our Site. Details of the Cookies used by our Site are set out in Part 14, below; and

“Cookie Law”

means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;


  1. Information About Us

Our Site,, is owned and operated by GunRegUK Limited, a limited company registered in England under 11285149, whose registered address is Suite 8 Bourne Gate, 25 Bourne Valley Road, Poole, Dorset BH12 1DY and whose main trading address is Unit 1 Tame Valley Business Centre, Magnus, Tame Valley Industrial Estate, Wilnecote, Tamworth, Staffordshire, B77 5BY [Data Protection


  1. What Does This Policy Cover?

This Privacy Policy applies only to your  use of our Site. our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.


  1. What Is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.


  1. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

  1. The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15.
  2. The right to access the personal data we hold about you. Part 13 will tell you how to do this.
  3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.
  4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 15 to find out more.
  5. The right to restrict (i.e. prevent) the processing of your personal data.
  6. The right to object to us using your personal data for a particular purpose or purposes.
  7. The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
  8. The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
  9. Rights relating to automated decision-making and profiling.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

we would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 15.


  1. What Data Do You Collect and How?

Depending upon your use of our Site, we may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. Please also see Part 14 for more information about our use of Cookies and similar technologies and our Cookie Policy . we do not collect any ‘special category’ or ‘sensitive’ personal data and/or personal data relating to children and/or data relating to criminal convictions and/or offences


Data Collected

How we Collect the Data

Identity Information: including name, username, address.

During registration using our online form

Contact information: including email address, postal address, telephone number

During registration using our online form

Business information: including business name, entity type, business registered address, business trading address, registered number, registered jurisdiction, names of directors, VAT number, number of employees.

During registration using our online form

Payment: information including name, Address, unique identifier identifying payment reference with payment gateway providers. (We do not store actual payment card details)

During online registration and/or payment for services or subscription.

Profile information including; adverts viewed, pages visited

During browsing of our site.

Item Ownership information including Type of item, date purchased, date sold, serial number, price paid, data of transfer, details of condition.

During input of items owned using our online form and/or during transfer .


  1. How Do You Use My Personal Data?

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we use your personal data, and our lawful bases for doing so:


What we Do

What Data we Use

our Lawful Basis

Registering you on our Site.

Email, name, username, address.

To enable access to our site and to ensure you are over 18 years of age and have agreed to our terms and conditions.

Providing and managing your Account.

User id, details of items owned as stated above

To enable you to login to your account and provide our services to manage, buy and sell your items

Providing and managing your access to our Site.

Username, email address and user id.

To enable you to login to your account and to enable us to notify you for reasons such as password reset..

Personalising and tailoring your experience on our Site.

Pages viewed, adverts viewed, forums posts visited and created.

To enable us to provide a tailored service to our site and services.

Administering our Site.

User id. email address.

To enable us to periodically monitor and police any possible unlawful activities and to ensure we comply to the law and notify you of any breeches to our policies

Administering our business.

Confirmation of being over 18 years of age.

To ensure we comply to the law.

Supplying our services to you

All data as described above in clause 6.

To enable us to supply our services.

Managing payments for our services

Name, address, user id, unique payment identifier with payment gateway.

To enable us to receive payments and subscriptions from you.

Personalising and tailoring our services for you.

Pages viewed, adverts viewed, forums posts visited and created. Items owned.

To enable a personalised service for you matching your interests.

Communicating with you.

Email, postal address.

To notify you of any changes in policies, any possible breech of policies, any possible legal issues and marketing purposes.

Supplying you with information by email and/or post that you have opted-in-to (you may opt-out at any time.

Email address, postal address.

To notify you of any changes in policies, any possible breech of policies and any possible legal issues.

Notifying authorities of transfer of a licensed item

Name, address, license number, details of item transferred

To automatically help you notify the authorities of the purchase or sale of a licensed item.


With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email AND/OR telephone AND/OR text message AND/OR post with information, news, and offers on our services You will not be sent any unlawful marketing or spam. we will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. we will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

we will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 15.

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights


  1. How Long Will You Keep My Personal Data?

we will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Due to the nature of the site maintaining records of licensed item transfers and the nature of the site we keep permanent records to maintain historical records of who owned what and who said what.
If you have not posted anything on our forums or owned any licensed items or advertised any items for sale then your personal data will be deleted when you delete your account.





  1. How and Where Do You Store or Transfer My Personal Data?
    1. we will only store or transfer your personal data within the UK. This means that it will be fully protected under the Data Protection Legislation.


  1. Do You Share My Personal Data?
    1. we will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.
    2. If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
    3. In some limited circumstances, we may be legally required to share certain personal data if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
    4. We will share personal data with registration authorities for the compliance requirements of legal ownership of licensed items.
    5. We will NOT share your personal data with third parties for any marketing activities.


  1. How Can I Control My Personal Data?
    1. In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via our Site, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details and by managing your Account).
    2. You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.


  1. Can I Withhold Information?

You may access[certain areas of our Site without providing any personal data at all. However, to use all features and functions available on our Site you may be required to submit or allow for the collection of certain data.

You may restrict our use of Cookies. For more information, see Part 14 and our Cookie Policy .


  1. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

we will respond to your subject access request within 14 working days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.


  1. How Do You Use Cookies?
    1. Please refer to our cookie policy


  1. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details

  1. Contact form: ;
  2. Email: ;
  3. Post: Unit 1 Tame Valley Business Centre, Magnus, Tame Valley, Industrial Estate, Wilnecote, Tamworth, Staffordshire, B77 5BY;



  1. Changes to this Privacy Policy

we may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. we recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 28 August 2020.